Best Calendar App for Seniors – Keep Track of Medication, Social Time, and More

Certified Senior Advisor®
Best Calendar App for Seniors

Older adults, as well as their families and caregivers, can now be up to date with their tasks and updated with each other with the help of calendar apps. Read on and look at some of the best calendar apps for seniors that will help them manage their schedules.

Best Calendar App for Seniors
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Income Disclosure: Product recommendations are based on my personal experience working with seniors. I may earn a commission on items purchased from affiliate links in this guide. Learn More.

Technology has been a total game-changer in the lives of seniors. With a simple calendar app, seniors can track their medical appointments, caregiving tasks, social time, medication schedules, etc. Calendar apps are therefore a must-have for the elderly. 

But not just any calendar app. Seniors need flexible, simple, user-friendly productivity apps like these to remind them about their daily, weekly, and monthly schedules.

Best Calendar Apps for Seniors

Here are some of the best calendar apps for you to check out.

1. CareZone

It’s a desktop and mobile app that helps people manage their health conditions and arrange caregiving duties. CareZone allows you to create numerous care profiles (for example, for yourself and a loved one) and share the information with anybody you want. 

By capturing mobile images of prescription bottles, you can create a list of current prescriptions, including prescription numbers and pharmacies. The interface of the program makes it simple to create tasks, calendars, and notes for each individual you and your family look after.

2. Elementique Senior 

This calendar is notable for its ease of use and simple and stylish setting. It comes as a package of the Elementique Senior Launcher. This is a launcher that includes a collection of applications tailored to the needs of the elderly. 

With this launcher, you may access an elegant and user-friendly calendar tool. The calendar features large, easy-to-press icons that are also accessible to persons with vision impairments.

The Elementique Senior calendar is a fantastic method to keep track of birthdays, medication schedules, doctor visits, and other important dates.

3. Google Calendar

Most mobile phones, whether Android or iOS, are already familiar with this one. It is a scheduling app that helps you manage your time by creating and editing events.

You may use Google Calendar to remind members of your group of upcoming jobs, errands, or activities. More recently, Google added a new feature where the mobile app imports events from emails.

As such, once you get appointment confirmation from a loved one’s doctor or dentist, it will appear on the calendar immediately.

You can also share a calendar with a select set of people so they can sign up for duties such as transportation and RSVP to events such as family meals that you add to the calendar. 

best calendar app for seniors Lotsa Helping Hands
Lotsa Helping Hands is a collaborative care calendar tool, where you could also set up a caring community.

4. Lotsa Helping Hands

Lotsa Helping Hands is a collaborative care calendar tool that was created with caretakers in mind. You could add reminders for visits, meal deliveries, shopping, and so on.

Better yet, you could also set up a caring community where you can invite people in your care group to sign up for activities on the calendar. 

The service then sends out reminders to volunteers and allows you to keep friends and family up to date on their loved one’s progress.

It also has an Announcements function that keeps everyone up to date with pictures, notes, and news/updates, while the Well Wishes part allows users to express their love and support. Unfortunately, it’s only available on iOS and has received a low rating from users. 

5. Carefolk

It was created by family caregivers as a solution for other family caregivers to manage stress and avoid burnout. All you need to do to start using this one is create a Carefolk Family account where you can access a toolbox.

This toolbox includes a family calendar and organizer, medication and appointment reminders, as well as a care planning and coordination tool. 

The best part of all? Carefolk features a chat option that allows you to message other caregivers privately or in a group, in addition to helping with organizing.

This network, dubbed the Carefolk Community, provides caregivers with support groups, peer-to-peer support, as well as helpful ideas and information.

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Easy Calendar App for Seniors – Top Rated Calendar App for the Elderly

So, which one is the best? Well, that depends on how comfortable you and your caregivers are with various technological components.

Mobile users will prefer Google Calendar or CareZone because their apps are well-designed and available on both iOS and Android. 

Google Calendar may seem basic, but people who have used it before may find it the easiest solution of all. While it isn’t as detailed as some of the other options, its ease of use makes it one of the most popular scheduling tools for families.

If you’re one of the 1.5 billion people who use Gmail, you know how useful it is for arranging one-time and recurring appointments, as well as inviting others to events. 

People who’ve not used it before, however, tend to find Lotsa Helping Hands and CareZone more streamlined and care-specific. That said, the 3 apps are noteworthy.

And since they’re all free and simple to use, you and your family can give them all a shot to determine which one is perfect for you and your loved one. 

best calendar app for seniors life easier
Depending on the app, adding events to the calendar can either be a simple or a complex process.

How To Use a Calendar App To Make Life Easier for Older Adults

To use a calendar app, all you need to do is add an event to the calendar. This might be simple or complex, depending on the app you’re using and features such as alerts, repeated events, and additional invitees.

If the process seems daunting, you may choose to keep things simple by creating an event with just a time and a date/time combination. 

Here is a general process for using calendar apps (Google Calendar):

  • Go to the calendar app on your phone or tablet.
  • Click the + symbol next to the date you want to add an event to.
  • Choose the types of calendar items you’d like to include: Reminder or event.
  • Give your reminder or event a title that will show on the date.
  • You may also add locations to your events and reminders, as well as directions and start/end times. Other apps have additional features.
  • If you want to schedule a recurring event, tap Repeat.
  • You could also add people to a certain event where they will receive an email notification. 
  • Set the mode of notification. It’s worth noting that the default notification time is 10 minutes before the event.
  • Lastly, include any notes regarding the meeting or event that you’d like to keep. Agenda items, location information, and other data are included in some notes.

Setting Up a Simple Calendar for Elderly Users – 4 Things to Keep in Mind

  1. Try to use one calendar app. This will make things simple. Furthermore, you will not be confused as to which calendar to consult for certain activities or occasions.
  2. Use only a few sub-calendars, each with a distinct purpose (Activities, Meal Times, Shopping Trips).
  3. Limit the number of shared sub-calendars to one if possible. Remember that you can have and utilize more, but you don’t have to make them all available to everyone.
  4. Make the titles clear and concise. To make it simpler to read, use all caps. Furthermore, dark-colored calendar headings are simpler to read.

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Thank Heavens for Digital Calendars – Get One! 

Smartphones have become vital tools in people’s daily lives, more so the elderly.

Mobile apps such as digital calendars not only keep seniors aware of dates but they keep track of other things like medication schedules, doctor’s appointments, family events, meetings, and so on. This is important, especially because memory declines as people grow older.

Caregiving is also stressful for family members and other caregivers. In this light, an online calendar application serves as a simple method to organize the task – and share it with others so they can pitch help.

You can keep everyone in the loop on your loved one’s medication schedule, social time needs, medical visits, meal delivery, and even notes and images with the correct digital tools. Get one today!


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Scott Grant, CSA®, ATP

Certified Senior Advisor (CSA)®
Assistive Technology Professional
Certified Rehab Technology Supplier (CRTS®)

I have been serving seniors and the elderly for over 20 years as a medical equipment and custom wheelchair specialist for a regional medical equipment company. I am also a lucky dad to four awesome daughters and grandfather to three pretty terrific grandkids. When not helping older adult improve the quality of their lives, I enjoy early morning runs and occasional kayak trips. I am also a self-admitted nerd who loves anything from the 1980's. Learn More

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